Deactivating Students

Deactivate vs. Delete

ReportRocket offers two ways to handle students who leave your class.

| Action | Effect | Reversible? |

|--------|--------|-------------|

| Deactivate | Hides student, keeps records | ✅ Yes |

| Delete | Removes student completely | ❌ No |

When to Deactivate

Deactivation is ideal when:

• Student transferred to another class
• Student left mid-term
• You need to keep records for compliance
• The student might return

How to Deactivate

1. Open the student's profile
2. Click "Deactivate Student"
3. Confirm the action

Deactivated Students

• Don't appear in class lists
• Don't count toward quotas
• Reports are preserved
• Can be reactivated anytime

Reactivating

1. Go to class settings
2. Click "Show Deactivated"
3. Find the student
4. Click "Reactivate"

When to Delete

Deletion is appropriate when:

• Student was added by mistake
• You're cleaning up test data
• No records need preservation

How to Delete

1. Open the student's profile
2. Click "Delete Student"
3. Type "DELETE" to confirm
4. Student and all reports are permanently removed

School Policy Considerations

Check your school's data retention requirements before deleting. Many schools require:

• Retaining records for departed students
• End-of-year archival processes
• Compliance with state regulations

When in doubt, deactivate rather than delete.

Impact on Reports

Deactivated Students

Reports remain accessible to:

• The original teacher
• Any linked Review Packs
• School records (if applicable)

Deleted Students

All reports are permanently removed. This cannot be undone.

Next Steps

• Semester switching
• Adding students